A video conference lets members of remote boards to view each other, despite different types of devices. Non-profits have the option of choosing among a range of free or low-cost video conferencing platforms for their meetings, including Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits can also utilize a board management software with meeting interfaces that allow remote participation that does not require leaving the platform.
The ability to observe the expressions on the faces of participants could encourage more interactive and participative meetings. To ensure that everyone’s voice is heard, the chair should call upon board members who are yet to speak and limit the number of speakers simultaneously. This www.board-room.blog/comprehensive-market-guide-for-board-portals/ ensures that no individual is in charge of the discussion and ensures a balanced decision-making process. To avoid background noise, participants should turn off their phones and use the mute function when they’re not talking.
Some directors might be unfamiliar with a virtual meeting space and are reluctant to speak up and hinder their participation and the effectiveness of the meeting. This can be addressed by providing a user-friendly meeting interface, allowing an orientation session to help attendees with the platform and encouraging them to practice before the actual meeting. The board can also establish an agenda that is strictly adhered to, with deadlines for each item. This will ensure that the meeting runs smoothly and that the goal is attained. Board directors can highlight digital documents and take notes to increase their involvement and speed up the meeting. They can also share annotations with their members to enhance collaboration and improve the quality of their meeting minutes.
